When you create a document in a MS-Office® application (ie. MS-Word®, MS-Excel®, MS-Powerpoint®), it retains all of the modifications you’ve made during the creation of the document. It does this so that you can restore to a previous revision if need be, collaborate with others, etc. While this is a nice feature while you are editing a document, you might not want to include this content in the final product.
STEP-BY-STEP
- Download the utility to remove hidden content.
- Go to the directory where you saved the download and double-click the file (rhdtool) to run setup
Restart your computer. - Open a MS-Office® application (it doesn’t matter which).
- Open (or create) a document in the selected application.
- From the main menu, choose FILE – REMOVE HIDDEN DATA. The following screen is displayed.
- Enter a new filename and click the NEXT button (the tool saves a copy of the original document, keeping the original intact).
- Click FINISH. The tool displays a log file (in Notepad) documenting the content removed from the document.
WHEN YOU SEND THE FILE VIA EMAIL:
Make sure that you send the revised document and not the original.